Finance Assistant and Cashier - Iasi ENGLISH REQUIRED

Romania, Iasi, Iasi
Publicat 1 lună zi în urmă
ID #42124
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800 Euro €
Finance Assistant and Cashier - Iasi ENGLISH REQUIRED
Romania, Iasi, Iasi,
Publicat 1 lună zi în urmă

Descriere

Starting date: ASAP
Duration: 5 month

TERMS OF REFERENCE

Finance Assistant and
Cashier
MISSION

The finance assistant is in charge of the ACTED Iasi’s Safe and of all operations related to money. He / She is also responsible for the true and correct application of ACTED financial procedures, ensuring that ACTED financial transactions are undertaken in an accountable and transparent manner.


HIERARCHICAL RELATIONS

Under the authority of:

- Finance manager
- Area coordinator

Responsible for:
- All staff handling cash FUNCTIONAL RELATIONS

Internal relations:

- All acted staff

External relations:

- Bank and beneficiaries
OBJECTIVES

- Respect and follow-up the ACTED’s financial procedures;
- Dealing with transfers and exchanges of money;
- Petty cash management
- Cash flow follow-up (PRATIC)
- Assist the internal auditor


Responsibilities :

General Responsibilities :
The Cashier is accountable for his safe, as a finance assistant too, he is responsible for all document related to cash transaction and general payments.

Key responsibilities :
a) Daily Basis:
i) Voucher & Cashbook: filling of voucher(s) & registration of voucher in either ACTED or BSS cashbooks;
ii) Payment: make payments for all items and services which have been approved by the area coordinator;
iii) Safe & Cashbook checking: at the end of each day, both ACTED and BSS cashbooks and safes should be checked and the balance should correspond;
iv) Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook;
v) Money Transfer Dealing: registration and exchange of voucher reference between capital and base;

b) Monthly Basis :
i) At the end of each month: the balance in both BSS and ACTED cashbook as well as in both safes should be checked and the cash checking statement should be established and signed by the FA/cashier and his area coordinator;
ii) Cashbook & SAGA: BSS and ACTED cashbooks and SAGAs should be checked before closing the accounting month;
iii) Advances: ensure the clearance of all advances for the staff, before paying the salary;
iv) PRATIC/Cash Balance: on a monthly basis, checking the cash checking statement sent by the bases, with PRATIC.

Other Main Responsibilities
The FA/Cashier will oversee all cash transactions related to activities undertaken in the field as part of the ongoing project[s]. He / She will ensure that payments made at the field level are properly documented and will ensure that proper procedures are adopted by all staff. Primary activities in this case will be the payment of Cash-for-Work (CfW) wages at the end of each CfW project period.

KEY PERFORMANCE INDICATORS

- Documentation update on a timely base
- Cash management

TECHNICAL SKILLS

The Financial assistant / Cashier will be appraised on his/her demonstration of the qualities and competencies listed below as well as from carrying out of the duties in section (1).
• Honesty, confidentiality, and attention to detail are imperative: all cash transactions from the ACTED safe must be clearly accounted for. Information regarding all financial matters must not be divulged to anyone outside the department and coordination.
• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
• Medium English skills required
• Competency in all computer-related tasks including Word, Excel (in particular filters, links and other logical functions) and E-mail programs is required. In cases where these skills have not been acquired the monitors should have the capacity to learn them quickly, with the support of the Area Coordinator;
• Ability to travel to the field for data collection, cross-checking the data and provide training to field staff;
• Proficiency in the local language(s), Hindi being indispensable
• Good organizational and communication skills with international and national staff and rural communities are essential.

ACTED is a registered and independent non-governmental organization, it operates by the principles of non-discrimination, transparency, according to its core values and is guided by the humanitarian principles in delivering aid to the affected population, while paying special attention to the most vulnerable people.

ACTED is implementing humanitarian program in more than 40 countries.

ACTED is funded by international organisation like USaid, ECHO, UNICEF,…

ACTED in Romania is part of the global Ukraine crises response that is happening in Ukraine, Poland, Moldavia.

For more details on ACTED, please visit our web site : www.acted.org
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    Romania, Iasi, Iasi